Tag Archives: new program approval

US18/19-09: Process for Undergraduate and Graduate Council approval when courses are not finalized

Date of Notice: January 16, 2019
Current Status: Notice Given
Motion Type: Legislation
Sponsor: Academic Council


Motion

Section I

1.1 WHEREAS Courses required for majors, minors, certificates or other transcripted credentials must have permanent rather than generic or experimental numbers, and

1.2 WHEREAS proposals to change transcripted credentials may need to temporarily include courses that are in the process of being regularized or changed;

Section II

2.1 THEREFORE BE IT MOVED the University Senate approves the following clarification of the approval process to be added to the Procedures for curricular changes.

Clarification of process when changing or creating courses required for majors, minors, certificates, and specializations

A course may be offered under an experimental number for a maximum of three times, at which time it must be either submitted for permanent approval or dropped from the department course offerings. Experimental courses are afforded none of the rights that approved courses have (i.e., they cannot be listed as required courses in degree programs, cannot have pre-requisites, cannot have expanded course descriptions, cannot be designated as group-satisfying or multicultural-satisfying, etc.).

Regularizing or changing courses for proposed new majors, minors, etc.

Courses required for majors, minors, certificates or other transcripted credentials must have permanent rather than generic or experimental numbers. Proposals to the Graduate or Undergraduate Council to add new or change existing transcripted credentials should, therefore, endeavor to have new courses or revised courses approved before submission. In rare cases, expedited approval may be requested from the Council for proposals that temporarily include courses that are in the process of being regularized or changed. Such requests might happen, for example, in response to rapidly emerging opportunities. In order for expedited approval to occur, course proposals must be initiated in the Course Inventory Management system (CourseLeaf) in outline form but with sufficient detail that the UOCC can determine that these classes will likely be approvable when the final version is submitted by the proposer. The UOCC representative on the Council will then report either that 1) these courses are on track to be approved and can be included as temporary required classes so that the proposal can move forward for a Council vote, or 2) these classes are not ready and that the proposal needs to wait for these classes to reach this “likely approvable” stage before a vote can be taken.