Stained Glass

Welcome to the University of Oregon Senate. The University Senate is a partner in shared governance at the University of Oregon, serving as the university's primary legislative body and the source of university standing committees. It derives its authority from the Statutory Faculty, by virtue of the University of Oregon Constitution, and it expresses its views on University policies and priorities through appropriate legislation, policy proposals, and resolutions. 


CALENDAR OF EVENTS

Next Senate Meeting

Wednesday October 8, 2014

Lawrence 115; 3:00 pm - 5:00 pm
Watch Live | Senate Agenda |


Initial Recommendations for Immediate Action:

Senate Task Force to Address Sexual Violence and Survivor Support

To: Scott Coltrane, Interim University President
From: Robert Kyr, University Senate President
RE: "Initial Recommendations for Immediate Action" from the Senate Task Force to Address Sexual Violence and Survivor Support

With this email, I am sending the initial recommendations for immediate action from the Senate Task Force to Address Sexual Violence and Survivor Support, which were unanimously approved
at its September 8th meeting.

As you know, the task force has worked tirelessly throughout the summer to formulate its first round of recommendations, which require immediate action prior to the beginning of the coming
academic year. I have attached the recommendations as a PDF file, but the materials may also be accessed through the Senate website where they have been posted for our campus community
and the general public. Please note that all of the supporting materials are linked to the cover letter from the task force, which is printed below and is the first page of the PDF file as well.

As we have discussed previously, the final report of the task force, including the recommendations required by its charge, will be given at the University Senate meeting on October 22, 2014. Following this presentation, Senators and the campus community will have the opportunity to suggest possible revisions for a two-week period. After an open public discussion
at the November 5th Senate meeting, the final report will be sent to you by the end of the week.

In writing to you today, I would like to commend the entire task force--and especially Carol Stabile and Randy Sullivan, co-chairs--for the time, energy, and hard work that they have devoted to formulating these initial recommendations for immediate action, which are greatly needed at this challenging and important time, as well as for the future.
Sincerely,
Robert Kyr
University Senate President
---------------------------------------------------------
To: Scott Coltrane, Interim University President
From: Senate Task Force to Address Sexual Violence and Survivor Support
RE: Initial Recommendations for Immediate Action

Dear Interim President Coltrane,

As you know, the Senate Task Force to Address Sexual Violence and Survivor Support has been meeting since July 2014. While we are still working with various administrators to acquire data and information that is vital to our charge, we have already identified some items for immediate. In accordance with Senate legislation, we will submit our final report at the October 22nd University Senate meeting.
 
Below, please find our initial recommendations for immediate action. We are submitting these recommendations to you now because they are urgent and we believe that they must be implemented before September 29th, the first day of classes of the new academic year.
 
Using “Not Alone: The First Report of the White House Task Force to Protect Students from Sexual Assault” as a guide, we have identified six items (please see below) as best practices that have been or are being adopted throughout the nation.
 
After serious discussion, the Senate Task Force to Address Sexual Assault and Survivor Support voted unanimously in support of the recommendations below at our September 8th meeting. We urgently request that all of these recommendations be implemented no later than September 29th, 2014, except for 4a and 4b, both of which need to be received by all teaching faculty, including GTFs, no later than September 22nd, 2014:
 
1.     Emergency Fund for Survivor Support and Prevention: UO should establish a discretionary fund for survivor support and prevention ($10,000) to be administered by the Sexual Violence Response & Support Services Coordinator. This amount would be reviewed at the end of FY 2014 by the University Senate, which will then make a recommendation for funding for FY 2015. Implementation: no later than September 29th, 2014.
 
2.     Good Samaritan Policy: Recognizing that the threat of punitive policies can cause hesitation during stressful and confused situations, universities and communities around the country have adopted Good Samaritan policies. We recommend that the UO immediately adopt a Good Samaritan Policy, which we are forwarding to you as a link (draft included). Implementation: no later than September 29th, 2014.
 
3.     Title IX Messaging: In order to comply with Title IX, the President’s Office should compose and send a message to all UO employees, which provides clear information about Title IX resources, identifies officers and deputy officers, and specifies all our Title IX responsibilities. Implementation: no later than September 29th, 2014.
 
4.    Educational Messaging:
 a.     Syllabus Statement Regarding Sexual Violence: The President’s Office should send the attached message to all teaching faculty for inclusion on their syllabi. This message has been reviewed by the Teaching Effectiveness Program (draft included). Implementation: no later than September 22nd, 2014.
b.    Guidelines for Classroom Discussions of Violence: The President’s Office should send the attached message to all teaching faculty concerning discussions of sexual violence in classrooms (draft included). This message has been reviewed by CoDaC, the Teaching Effectiveness Program, the Office of Equity and Inclusion, and faculty members from the Department of Women’s and Gender Studies. Implementation: no later than September 22nd, 2014.
 
5.     Anonymous Reporting: The UOPD “anonymous” reporting form currently is tracking IP addresses. UOPD should immediately stop tracking IP addresses. Our final report will include additional recommendations addressing concerns about reporting. Implementation: no later than September 29th, 2014.
 
For your convenience, we offer the following links to further important resources:
Not Alone
Title IX
Clery Act
University of Oregon resources
The website of the Senate Task Force to Address Sexual Violence and Survivor Support

Respectfully submitted,
Carol Stabile, Professor (Journalism; Women’s and Gender Studies);
Randy Sullivan, Senior Instructor (Chemistry; Biochemistry);
Co-Chairs, Senate Task Force to Address Sexual Violence and Survivor Support


 

A Time of Change & Opportunity:

Announcement to the University Senate and UO Campus by Robert Kyr, Senate President

In light of the very recent changes in Johnson Hall, I am writing to give you an update about the Senate’s obligations and plans for the coming academic year.

First, I want to acknowledge and thank our new Board of Trustees and Chuck Lillis, Chair, for their superb leadership in decisively appointing Scott Coltrane as Interim President in a way that signals the strength and stability of our institution. The Senate has enjoyed a productive working relationship with Professor Coltrane during his tenure as Provost, and earlier, as Dean of the College of Arts and Sciences. We very much look forward to our collaboration with him as Interim President, and with newly appointed Acting Provost Frances Bronet.

During the coming academic year, the Senate will focus on several important initiatives for the future of our university:

+ Task Force to Address Sexual Violence and Survivor Support

The Task Force will present its recommendations to the university community at the October 22nd Senate meeting. The work of this committee is crucial for our ongoing efforts to address sexual violence in our community through meaningful and sustainable action.

LINK: Senate Motion US13/14-52 (establishing Task Force)

LINK: Task Force Website

+ Review of the Academic Plan and University Priorities

Also at our October 22nd Senate meeting, we will begin a review of the university’s Academic Plan including a discussion of university priorities as part of a yearlong campus-wide process.

LINK: Academic Plan

+ Changes in the Student Conduct Code

At our first Senate meeting of the year (October 8, 2014), we will consider major legislation proposing significant changes to the Student Conduct Code.

LINK: Senate Motion US13/14-53

+ Open Meetings and Confidentiality

Beginning on September 15, all Senate committee meetings will be open meetings as specified by the Oregon Public Meetings Law and Senate legislation. We will also consider issues of confidentiality as related to committees with specific needs in this regard (and as specified in Senate legislation).

LINK: Senate Motion US13/14-19

+ The Realignment of University Policies

In 2014-2015, we will begin a multi-year process, during which as many as 50-70 revised policies (mostly OAR’s, that is, “Oregon Administrative Rules”) will be sent to the Senate for consideration and approval. The policies are currently being reviewed and will be revised, as necessary, to reflect our new system of governance at both the university (UO Board of Trustees) and statewide levels (Chief Education Officer, HECC, OEIB).

+ Reform of the System of University Service

During the fall quarter of 2014, we will complete the reform of our system of university committee service, including the consideration of three pieces of returning legislation (see the links immediately below) dealing with revisions and changes in the charges and membership of five committees.

LINK: Senate Motion US13/14-41

LINK: Senate Motion US13/14-42

LINK: Senate Motion US13/14-43

Given the legislative agenda above, the upcoming academic year promises to be one of the most productive and rewarding in the history of the Senate. It presents all of us with important opportunities to work together to achieve major structural and systemic changes in our university.

During this process of transformation, your service is both needed and valued more than ever. I look forward to our work together during this time of great possibilities and hope.

All the best,

Rob
Robert Kyr

Philip H. Knight Professor of Music

President, University Senate



Task Force to Address Sexual Violence and Survivor Support

Announcement to the University Senate and UO Campus by Robert Kyr, Senate President

I am writing in order to give you an update regarding the Senate’s Task Force to Address Sexual Violence and Survivor Support.
 
On May 14, 2014, the task force was formed through legislation, which directs it to “study the strengths and limitations of the university’s response to recent incidents of sexual violence, and based on those assessments, to initiate sustained, proactive changes aimed at ending sexual violence and supporting survivors of sexual violence.” The complete text of the legislation may be accessed through this link: Senate motion US13/14-52
 
As authorized by the legislation, I formed the task force, which elected its co-chairs—Carol Stabile and Randy Sullivan. The membership of the task force is as follows:

MemberTitleContact Chair
Elected Members of the University Senate
David EspinozaOfficer of Administration Senator; Assistant Director, Testing Centerespinoza@uoregon.edu 
Jennifer FreydStatutory Faculty Senator; Professor (Pyschology)jjf@uoregon.edu 
Randy SullivanStatutory Faculty Senator; Lecture Demonstrator (Chemistry)smrandy@uoregon.edu Co-Chair
Members of Senate Constituencies
Jane BrubakerTrades/Maintenance Coordinator (Campus Operations)jbru@uoregon.edu 
Ibrahim GassamaJames O. & Alfred T. Goodwin Senior Faculty Fellow; Professor (Law)igassama@uoregon.edu 
Jocelyn HollanderProfessor and Department Head (Sociology)jocelynh@uoregon.edu 
Andrew LubashStudent Senator in the ASUO Senate; Truman Scholar; Undergraduate Student (Political Science)lubash@uoregon.edu 
Cheyney RyanUO Professor Emeritus (Philosophy and Law); Senior Research Fellow, Merton College, Oxford Universitycryan@uoregon.edu 
Nominees Recommended by UO-CESV
Amanda MarshallUnited States Attorney for the District of Oregonamanda.marshall@usdoj.gov 
Carly SmithGraduate Teaching Fellow and Gradute Student (Psychology)carlys@uoregon.edu 
Carol StabileProfessor (Journalism and Communication & Women's and Gender Studies)cstabile@uoregon.eduCo-Chair
Students 
Sarah Ray RondotGraduate Teaching Fellow (Women's and Gender Studies); Graduate Student (English)rondot@uoregon.edu 
Helena SchlegelUndergraduate Student (Spanish)hschlege@uoregon.edu  
Member of the University Administration
Sandy WeintraubDirector of Student Conduct and Community Standards, Dean of Students Officesandyw@uoregon.edu 
Staff Members Who Provide Direct Services in Bias Education and Response to Sexual Violence for Students
Renae DeSautelSexual Violence Response Coordinator, Dean of Students Officedesautel@uoregon.edu 
Sheryl Eyster Associate Dean of Students, Dean of Students Officeseyster@uoregon.edu 
Ex Officio, Non-Voting Members
Beatriz GutierrezASUO President; Undergraduate Student (Ethnic Studies)asuopres@uoregon.edu 
Robert KyrUniversity Senate President; Professor (Music)rkyr@uoregon.edu 
Bruce MacAllisterUO Ombudspersonbmac@uoregon.edu 

 

The first two meetings of the task force were held on Wednesday, July 9 and Thursday, July 24, 2014. As specified by the legislation, all meetings of the task force are open. All materials related to its work—including a complete membership list, agendas and minutes—may be found on its webpage, which may be accessed here: Task Force to Address Sexual Violence and Survivor Support
 
In particular, I encourage you to read the draft goals of the task force, which are posted on its webpage, here: Draft Goals
 
Recently, President Gottfredson and I had a fruitful discussion about coordinating the efforts of the President’s Review Panel and the Senate’s Task Force. In order to accomplish our goals, we must all work together in a cooperative and collaborative manner that will result in meaningful and sustainable action. The Senate Task Force will share its initial findings and make some preliminary recommendations for action no later than the October 22nd Senate meeting. It will also propose a structure for a Senate Standing Committee and create a list of longer-term agenda items for the committee to address.
 
Our Senate Task Force plans to meet again during the week of August 2nd and the notice of meeting will be posted on the Task Force webpage as soon as it is scheduled. As I mentioned above, all meetings are open and you are always welcome to attend.
 
On behalf of the Senate, I would like to thank each member of the task force for his or her willingness to serve and to address matters that deeply concern all of us. Thank you so much for your dedication and commitment.
 
All the best,
Robert Kyr
President, University Senate
Philip H. Knight Professor of Music
rkyr@uoregon.edu


 

The Engine of the University: Shared Governance

Statement to the Board by Robert Kyr, Senate President

Summary: In his statement, Senate President Kyr makes two requests of the UO Board of Trustees. First, to appoint a "sub-committee" to work with the Senate ad hoc committee on further revisions of the Policy on the Delegation of Authority (rather than voting on June 12),  especially as related to shared governance through the system of university service  (Senate Standing Committees). Second, to appoint a group of board members to work with the Senate President on a direct, ongoing basis on important matters related to shared governance, some of which are cited in his outline of the 2014-2015 Senate agenda.

The following statement was presented by Senate President Robert Kyr at the June 12, 2014 meeting of the UO Board of Trustees.

First, I would like to say thank you to each of you for all of the excellent work that you have done so far. From the Senate side, we’re so impressed. It is a huge task getting ready for July 1, and I want each one of you to know that we truly appreciate how challenging your work is at this time.

As a legislative body, we have an enormous annual agenda. In the past few years, we have accomplished more than just about any academic Senate in the country—you can look at our record—30 motions were approved in 2013-2014, and 35 in 2012-2013, which outpaces any two consecutive years of Senate activity over the past decade. [By year, the number of motions approved from 2004-2014 is: 2004-05 (8); 2005-06 (8); 2006-07 (6); 2007-08 (18); 2008-09 (8); 2009-2010 (11); 2010-11 (15); 2011-12 (11, the year of “the firing”); 2012-13 (35); 2013-14 (30).]

As you know, the Senate is comprised of five constituencies: faculty; students; Officers of Administration; Officers of Research, and Classified Staff. In fact, you’ve heard from some of our constituencies earlier today. [Statements were made by: Miriam Bolton, Chair of the Officers of Administration Council; John Ahlen, Administative Program Specialist in International Affairs (Classified Staff); and three members of the GTFF (Graduate Teaching Fellows Union).] As Senate President, I represent all five constituencies—30,000 people. In particular, I’d like to say thank you to our three most recent University Presidents: first, to former President Richard Lariviere, then to former Interim President Robert Berdahl, and now, to current University President Michael Gottfredson for their incredible efforts to bring about the existence of this board. And I would like to thank everyone in this room who has been part of this remarkable effort, which has finally come to fruition.

Today is a momentous day in our history as we look toward July 1st, when you will take power, and we have ultimate confidence in all of you to make the right kind of difference in the future of our university. Yes, we call it our university—that’s how we refer to the University of Oregon—because we’re all in this together, and today I’m going to talk about ways that together, we can work to create a better future.

First, let’s consider the Policy on the Delegation of Authority that is before you for a vote today. Thank you so much for posting the revisions that you made to the policy submitted to you by the Senate’s ad hoc committee. You have a handout that consists of two documents: the Senate’s submitted version, which is in black print only and a redlined copy that we prepared, which shows the exact differences between what we submitted and what was revised by the board.

After careful consideration of the revisions, I request that you do not vote on the policy today, because we need more time to work on this together in the spirit of collaboration and shared governance. Let’s work together to create the very best foundation for this university going forward.

Please take a look at how much red print there is in the most recent version of the policy, and how many possible pathways of error there might be amidst that red ink. We need to look at this policy together, as people who are concerned about how authority is delegated. Let’s consider whether the Senate is properly represented, since it represents 30,000 people, including all of those who made public comments earlier today. Let’s ask together: “What can we do to make this the very best policy possible?” That’s our goal, because this is the standard at the University of Oregon: “How can we make this the very best policy possible? How can we accomplish this by working together?” We’re thrilled to work with you, and we look forward to achieving our common goals.

In this spirit, I would like to make a request that the board appoints two to three board members to work with our ad hoc committee in order to go forward in a way that will work well for all of us. In particular, we need to carefully consider the parts of the policy that have to do with Senate committees, which are at the very core of the huge amount of work done by the Senate on behalf of the entire university.

Continue reading the statement


2014 UNIVERSITY SENATE AND COMMITTEE ELECTIONS & APPOINTMENTS
The results of our 2014 elections for University Senate and elected standing committees are in. Additionally, appointed committee appointments have been made by the Committee on Committees. Please find the results of the elections and appointments process online here: 2014 Elected and Appointed Committee Results

Please note that this shows only NEW appointments - continuing committee members are shown on each committee's individual website. Election data available upon request.


LATEST NEWS

Senate forms Task Force to Address Sexual Violence and Survivor Support

President Gottfredson approves three policies on an interim basis over summer 2014

Board of Trustees agenda posted for meeting on June 12th and 13th, 2014

President Gottfredson signs Academic Freedom Policy



SENATE ACTION

Legislation

Senate ActionPresident's Response


Proposed Change to Student Conduct Code to Extend Jurisdiction Off Campus; Approved by the Senate on May 28, 2014

N/A                                                                                                     

Proposed Change to the Student Conduct Code to Standard of Preponderance of Evidence; Approved by the Senate on May 28, 2014

N/A

Proposed Change to the Student Conduct Code Regarding Definitions of Words; Approved by the Senate on May 28, 2014

N/A

Task Force to Address Sexual Violence and Survivor Support;
Approved by the Senate on May 28, 2014

N/A                                                        

Curriculum Report, Spring Term 2014;
Approved by the Senate on May 28, 2014

N/A

Policy Proposal

Senate ActionPresident's Response
Legal Services Policy; Approved by the Senate on April 9, 2014

N/A 

Fee for Service Policy; Ad hoc committee formed Fall Term 2013
N/A                                                   

Academic Freedom Policy; Approved by the Senate on April 9, 2014                                                                     

Signed on 05/28/2014
Memo from Pres. Gottfredson to Robert Kyr;
May 29, 2014                                                                                             

Resolution

Senate ActionPresident's Response

Faculty to be Consulted on Review and Selection of the Faculty Athletics Representative; Approved by the Senate on April 9, 2014

Memo from Pres. Gottfredson to Margie Paris;
April 22, 2014

Payments by the Athletics Department for Academic Purposes;       Approved by the Senate on May 08, 2013                                


Memo from Pres. Gottfredson to Margie Paris
; February 07, 2014

Memo from Pres. Gottfredson to Margie Paris;    July 08, 2013                                                              
2004 Task Force Report on Intercollegiate Athletics



SENATE EXECUTIVE COMMITTEE ACTION

Proposal                                           Senate Executive Committee Action    
Environmental Policy Revisions                                                 

Referred to University Senate for
consideration

Preferred First Name Policy Revisions                               

Determined the policy change was of insufficient
academic import to bring to the Senate

Professional Development and Training Policy RevisionsDetermined the policy change was of insufficient
academic import to bring to the Senate

 



RESOURCES

Shared governance structure.

Senate protocol regarding motions.

How to make a motion in a Senate meeting - coming soon.

How to submit a motion for legislation, policy proposal, or a resolution - coming soon.


OTHER SENATE BUSINESS

Documents and Discussions Related to Sexual Violence at the University of Oregon

Policy on Retention and Delegation of Authority

Academic Freedom/Freedom of Speech

Subsidies to Athletics

Legal Services Policy

University Senate