Senate Meetings 2016-17

 

Schedule, with agendas and links to be added. All meetings are 3-5PM Wednesdays, unless otherwise noted. All videos for previous meetings are generally posted below within 24 hours. To watch live streamed meetings, click: WATCH.

FALL TERM

October 5, 2016
Location: Gerlinger Lounge
AgendaMinutes Watch

October 19, 2016
Location:  EMU 145 & 146 (Crater Lake rooms)
Agenda Minutes Watch

November 2, 2016
Location: Gerlinger Lounge
Agenda  |  MinutesWatch

November 16, 2016
Location:  EMU 214 (Redwood Auditorium)
Agenda  Minutes Watch

November 30, 2016
Location: EMU 145 & 146 (Crater Lake rooms)
Agenda Minutes Watch

WINTER TERM

January 18, 2017
Location: EMU 145 & 146 (Crater Lake rooms)
Agenda |  Minutes  |  Watch

Continue reading Senate Meetings 2016-17

President Schill to work with Senate Budget Committee on new budget

This announcement was sent out 12/6/2016. The administration’s unelected Budget Advisory Group will not meet this year, and the administration will form a joint Budget Advisory Task Force with the Senate Budget Committee. The BATF will start meeting in January.

More information on how the Governor’s budget proposal will affect higher education is available on OSU’s excellent government affairs blog. UO’s website is here.

Dear University of Oregon community,

Last Thursday, Oregon Governor Kate Brown released her budget for the FY 2017–19 biennium and proposed flat funding for all seven public universities. This is good news only in the sense that it could have been a lot worse due to the state’s estimated $1.7 billion budget deficit for the next biennium. The bad news is that flat funding from the state creates significant financial challenges for the UO.

You may recall that the UO joined with all of the other Oregon public universities in signing a letter this fall stating that we needed a combined $100 million in additional state funding to keep next year’s tuition increase below 5 percent. This proposed budget obviously falls well short of that goal. Oregon has still not returned to the levels of state support delivered to the UO before the economic downturn—about $80 million in 2008. The UO currently receives about $66 million in state operating support. Also bear in mind that over the last 20 years, both in Oregon and nationally, cuts to public support for higher education have shifted the burden of paying for a college degree to students and families. We will work tirelessly to seek additional funding from the state—and we call on students, faculty, staff, and other stakeholders to join with us in this effort.

We project that the UO’s educational and general operating expenses will increase approximately $25 million next year largely due to salary increases contained in our faculty and staff labor contracts, rising health-care costs, and the extraordinary increase in our required contribution to the state’s unfunded pension (PERS) liability. The way the state distributes funds over the two years will result in another $2.5 million reduction. When you add everything up, it means next year, if our funding from the state remains constant as proposed, the UO will face at least a $27.5 million shortfall. We must find, in some combination, additional revenues (e.g., tuition and fees) or expense reductions as a result.

Furthermore, it is important to recognize that the current governor’s budget proposal of “constant funding” is premised on the assumption that the state will generate nearly $900 million in new revenue from a variety of sources. If lawmakers are not able to agree on a revenue plan, the overall state budget will need to be cut further to bring it into balance.  

Also, the university’s revenue shortfall for next year should not be confused with efforts by several of our schools and colleges to bring their budget into balance. This work is ongoing and will proceed along a parallel track.

As we plan for these uncertainties, our top priority is to protect our access and academic programs. Indeed, with the incredible opportunities presented by the gift of Phil and Penny Knight, our initiative to increase the number of tenure-related faculty by 80 to 100 members over five years, investments in student success, and planned initiatives around diversity and inclusion, the school is poised to make historic strides in building the sort of academic excellence that only a few years ago seemed out of our reach. Despite the very real financial challenges we may face, we will protect these efforts and keep our march toward excellence on track.

While we will not know the final state budget for many months, perhaps as late as July, we need to move ahead now in our planning. The Tuition and Fees Advisory Board began meeting last month to consider the budget situation and potential tuition and fee increases. The current budget realities mean it will be nearly impossible to keep the tuition increase below 5 percent, and in fact the percentage could rise much higher. We will join with our students in helping state lawmakers understand how this proposed budget affects higher-education affordability at the UO and across the state of Oregon.

In addition, we will need to look creatively at other options. Within the next few weeks, the president will appoint an ad hoc budget advisory task force to provide advice and ideas for raising additional revenues and reducing expenses. The task force will include members of the Senate Budget Committee as well as administrators, faculty and staff members, and students. It will begin meeting in early January. The traditional Budget Advisory Group, which works to make recommendations on strategic investments, will not be convened this year.

We also ask that all departments proceed carefully with any new hiring of administrative staff and non-tenure-track faculty over the remainder of this fiscal year. Existing searches and requests for hiring approval should be reevaluated with an eye toward whether the personnel are absolutely essential and whether the hiring could be delayed until July 2017, when we will have a better understanding of the overall budget. Ultimately, it is very likely that many of our units will see reductions to their budgets next year. In many instances, it will be better to handle these expense reductions through attrition rather than through layoffs or contract nonrenewals. 

The governor’s budget is a starting place and nothing is set in stone. Over the next several months, we will work with counterparts at the other state universities to make the case to increase state funds for higher education. We invite all members of our community, including our alumni, the ASUO, and labor unions, to join us in this effort.

Sincerely,

Michael H. Schill                          

President and Professor of Law   

Scott Coltrane

Provost and Senior Vice President        

Senate replaces Intercollegiate Athletics Committee with Presidential Advisory IAAC

Complete Motion

Update 11/30/2016:

Yesterday the Senate voted down an amendment which would have kept the IAC as the Senate watchdog over athletics, and voted overwhelmingly to dissolve the IAC immediately, and replace it with a Presidential Intercollegiate Athletics Advisory Committee.

Continue reading Senate replaces Intercollegiate Athletics Committee with Presidential Advisory IAAC

US16/17-11: Clarify and Codify the University Committee on Sexual Orientation, Attraction, Gender Identity and Expression

Date of Notice: 11/28/2016

Current Status: Notice Given

Motion Type: Legislation

Sponsor: TBD


Motion

Section I

1.1 WHEREAS, the Senate recently updated their bylaws to revise the membership, charge, and name of the University Committee on Sexual Orientation, Attraction, Gender Identity and Expression; and

1.2 WHEREAS, there has been significant confusion about the official and finalized version of the name, reporting structure/classification, membership, and charge of this committee;

Section II

2.1 BE IT THEREFORE MOVED, the Senate hereby confirms the name of the committee as the University Committee on Sexual Orientation, Attraction, Gender Identity and Expression; the committee’s charge and responsibilities, membership structure and appointment of new members; and

2.2 BE IT FURTHER MOVED, the Senate hereby confirms this committee will report to the University Senate; and

2.3 BE IT FURTHER MOVED, the Senate hereby confirms the committee’s charge and responsibilities, membership, meeting structure, and appointment/confirmation of new members, as outlined in the revised 17 pt. chart (please see Related Documents);


Related Documents:

Updated 17 pt. chart for University Committee on Sexual Orientation, Attraction, Gender Identity and Expression (SOAGIE)

 

Free Speech for student-athletes and the student press

12/1/2016 update: 

Yesterday I received an email from President Schill saying that he would instruct GC Reed to investigate these athletic department free-speech issues, and report to him. I assume that the Senate will also be given this report.

I’ve already talked with several current and former Duck sports reporters, who told me about many other potential similar violations of UO free speech policies by the Athletic Department in recent years, with respect to both student-athletes and student and professional reporters.

One noted the #blacklivesmatter protest by Dana Altman’s student-athletes during the National Anthem, reported by Tyson Alger in the Oregonian here:  http://www.oregonlive.com/ducks/index.ssf/2014/12/oregon_coach_dana_altman_says.html

screen-shot-2016-12-01-at-9-31-26-am

Altman chewed out his players and wouldn’t let them talk to the press afterwards.

The Senate will continue to look into these free speech issues.

From: UO Senate President <senatepres@uoregon.edu>

Subject: Free Speech for students and the student press

Date: November 27, 2016 at 10:13:14 PM PST

To: Kevin Reed <ksreed@uoregon.edu>

Dear General Counsel Kevin Reed:

We are writing you as President and Vice President of the Senate, regarding media reports that UO Athletic Department AAD Dave Williford told Oregon Daily Emerald sports editor Kenny Jacoby and other UO student-journalists that he would take away their Athletic Department issued press credentials, if the Emerald went ahead with their story on alleged assaults by UO football players. The news reports also say that the UO Athletic Department has a policy requiring that student-athletes not talk to the press without the Athletic Department’s permission.

The story is published here, https://www.dailyemerald.com/2016/11/17/oregon-tight-end-pharaoh-brown-accused-three-acts-violence-since-october-2014/ and the interview in which Mr. Jacoby explains the threat to take away his and other UO student reporters’s press credentials is here: http://www.oregonlive.com/sports/oregonian/john_canzano/index.ssf/2016/11/oregon_daily_emerald_story_dem.html.

This apparent threat from Mr. Williford, and these Athletic Department policies, procedures, or practices preventing UO students from talking to reporters may be in violation of the UO policies on Freedom and Speech and Inquiry, and on Academic Freedom. The former policy states:

The University of Oregon values and supports free and open inquiry. The commitment to free speech and freedom of inquiry described in this policy extends to all members of the UO community: Faculty, staff, and students. It also extends to all others who visit or participate in activities held on the UO campus.

Free speech is central to the academic mission and is the central tenet of a free and democratic society. The University encourages and supports open, vigorous, and challenging debate across the full spectrum of human issues as they present themselves to this community. Further, as a public institution, the University will sustain a higher and more open standard for freedom of inquiry and free speech than may be expected or preferred in private settings.

Free inquiry and free speech are the cornerstones of an academic institution committed to the creation and transfer of knowledge. 

(at https://policies.uoregon.edu/policy/by/1/01-administration-and-governance/freedom-inquiry-and-free-speech)

The latter policy states:

The University’s responsibility to help students to think critically and independently requires that members of the university community have the right to investigate and discuss matters, including those that are controversial, inside and outside of class, without fear of institutional restraint.

(at https://policies.uoregon.edu/content/academic-freedom-0)

We are asking that you investigate this incident, and the relevant UO Athletic Department policies, practices, and procedures, and give a report to the Senate giving your interpretation of whether or not the UO policy on Free Speech and Inquiry and the policy on Academic Freedom, or relevant State or Federal laws, have been violated. 

In particular, We ask you to address the following questions:

1) Is requiring student-athletes not to speak to the press without Athletic Department approval in conflict with UO free speech policies and law?

2) Is taking, or threatening to take, the press credentials of UO student journalists if they publish a story in conflict with UO free speech policies and law?

3) Were Mr. Williford’s actions – i.e. apparently attempting to discourage student-athletes from talking to the press, and threatening to take away the press credentials of these reporters, consistent with current UO policy?

We would appreciate it if you would send this report to the Senate by January 10, 2017. Please let us know if you have any questions. 

Bill Harbaugh, Economics Prof., Senate Pres

Chris Sinclair, Assoc. Prof. Math, Senate VP

New draft of free speech TPM restrictions policy: Open Mike – Free Expression on Campus – Rights and Some Responsibilities

12/07/2016 For informational purposes and background, please see previous senate motion:

This policy contains elements related to free speech activities on campus.

11/27/2016 update: After weeks of of not responding to Senate requests for an updated draft of the TPM free speech restrictions policy, General Counsel Kevin Reed has now submitted one to the administration’s Policy Advisory Council.

They meet Dec 7th at 10AM in the JH Conference Room to discuss it, agenda here. Assistant Board Secretary Amanda Hatch sent the Senate the draft policy at 4:40PM Wednesday. It is now posted on the PAC website here.  The PAC membership list is here.  The Senate will take up the proposed policy during the Winter term.

10/31/2016 update: The Senate is in the process of formulating a plan for a response to the administration’s proposed policy on time, place and manner restrictions on free-speech. The administration is in the process of updating the draft below in response to comments they have received. We will add the new draft to this post when the GCO provides it to the Senate.

10/28/2016:  The message from President Schill is below, the break, followed by the Administration’s proposed policy restricting the Time, Place and Manner of Free Speech, and by the relevant sections of UO’s Policy on Policies, on how policies should be developed and approved.

Continue reading New draft of free speech TPM restrictions policy: Open Mike – Free Expression on Campus – Rights and Some Responsibilities

Wabash Center of Inquiry Visits UO Senate

On November 28, 29, 30, the Office of the Provost and Academic Affairs and the Division of Undergraduate Studies will host Charles Blaich and Kathy Wise from the Wabash Center of Inquiry. The Center of Inquiry is dedicated to using evidence to strengthen liberal arts education for all students at all institutions. Charles and Kathy are the principle researchers on the Wabash National Study 2006-2012, a large-scale, longitudinal study to investigate critical factors that affect the outcomes of liberal arts education. Their research was designed to help colleges and universities improve student learning and enhance the educational impact of their programs. To that end, the study had two fundamental goals:

• To learn what teaching practices, programs, and institutional structures support liberal arts education
• To develop methods of assessing liberal arts education

Slides from the Wabash Center presentation to the UO Senate

Continue reading Wabash Center of Inquiry Visits UO Senate

Adminstration’s investigation of the halloween party Black doctor incident

 

(Updated)

Dear Colleagues –

On Monday I sent UO General Counsel Kevin Reed this request:

11/13/16, 3:18 AM, “UO Senate President” <senatepres@uoregon.edu> wrote:

Dear GC Reed –

I’m writing as UO Senate President, to request that you provide the Senate with the details of the charge you’ve given the AAEO office and/or outside counsel to investigate the Halloween blackface incident. The Senate and its Executive Committee is particularly interested in knowing what laws, regulations, or UO policies the investigation may involve.

We would like to have the information before the Senate meeting this Wednesday.

Continue reading Adminstration’s investigation of the halloween party Black doctor incident

US16/17-08: Proposed Senate Resolution: “Reaffirming our Shared Values of Respect for Diversity, Equity, and Inclusion.”

Complete Motion

Continue reading US16/17-08: Proposed Senate Resolution: “Reaffirming our Shared Values of Respect for Diversity, Equity, and Inclusion.”

US16/17-07: Student Sexual and Gender-Based Harassment and Violence Complaint and Response policy proposal

Complete Motion

Continue reading US16/17-07: Student Sexual and Gender-Based Harassment and Violence Complaint and Response policy proposal

Volokh comments on TPM free speech constraints proposal

Below is an exchange between UO GC Kevin Reed and UCLA Law Professor Eugene Volokh, a well known free-speech advocate and blogger, regarding Reed’s proposed policy  regarding restrictions on the time, place and manner of campus free-speech.

From: Kevin Reed [mailto:ksreed@uoregon.edu]

Sent: Friday, October 21, 2016 10:58 AM

To: Volokh, Eugene <VOLOKH@law.ucla.edu>

Subject: Any chance you’d be willing to comment on these?

Continue reading Volokh comments on TPM free speech constraints proposal

Thinking about the Role of the UO Senate, by Craig Parsons

 

I am proud to be serving as a new UO Senator this year. Given some controversy over the Senate’s role in recent years, I want to think deliberately about how I see this body. I am writing this memo to clarify my views for myself, but I will share it to seek reactions that could sharpen (or change) my thinking.

Continue reading Thinking about the Role of the UO Senate, by Craig Parsons

You’re invited to the new UO Faculty Club

From: “President Michael H. Schill” <pres>

Subject: You’re invited to the new UO Faculty Club

Date: November 1, 2016 at 10:27:05 AM PDT

Colleagues,

We are pleased to let you know that at 5 p.m. on Wednesday, November 9, we will open the new University of Oregon Faculty Club in a new designated space in the Jordan Schnitzer Museum of Art. This idea has been in the works for a number of years, and is meant to provide a place where statutory faculty and their guests can gather in a welcoming and collegial space.

Continue reading You’re invited to the new UO Faculty Club

US16/17-06: Confirm Revised Committee on Committees Membership

Date of Notice: 10/01/2016

Current Status: Approved 11/02/2016

Motion type: Legislation

Sponsor: Chris Sinclair (Math), Chair of CoC


Motion

Section I

1.1   WHEREAS, the Senate recently updated their bylaws  to revise the membership of the Committee on Committees to include Classified Staff members and Officers of Administration;

Section II

2.1  BE IT THEREFORE MOVED, the Senate hereby confirms the appointment of the following new members to the Committee on Committees:

Chuck Theobald, Lewis Center for Neuroimaging
Ben Brinkley, CASIT
Holly Syljuberget, Business Affairs


Financial Impact: Cost Neutral

Announcing the Phil and Penny Knight Campus for Accelerating Scientific Impact

Colleagues and Students,

I have the immense pleasure of announcing that our dear friends Penny and Phil Knight have made an extraordinarily generous $500 million gift—the largest ever to a public flagship university—that will launch an initiative to rethink and reshape research at the University of Oregon. The Phil and Penny Campus for Accelerating Scientific Impact will fast-track scientific discoveries into innovations, products, and cures that solve problems and improve our quality of life.

Continue reading Announcing the Phil and Penny Knight Campus for Accelerating Scientific Impact

US14/15-67: Review of Academic Executive Administrators

Date of Notice: 08/01/2014

Motion type: Policy Proposal

Current Status: Notice Given

Sponsor: Senate Executive Committee


Motion

BE IT HEREBY MOVED that the University Senate approves the “Interim Policy” — Review of Academic Administrators — as presented (see Related Documents) and its redlined version (see Related Documents), which will now be converted from temporary to permanent status.


Continue reading US14/15-67: Review of Academic Executive Administrators

US14/15-66: Hiring of Academic Executive Administrators

Date of Notice: 07/01/2014

Motion type: Policy Proposal

Current Status: Postponed until 01/13/2016

Sponsor: Senate Executive Committee


Motion

BE IT HEREBY MOVED that the University Senate approves the “Interim Policy” — Hiring of Academic Executive Administrators — as presented in the following document (see Related Documents) and its redlined version (see Related Documents), which subsequently, will be converted from temporary to permanent status.


Continue reading US14/15-66: Hiring of Academic Executive Administrators

US16/17-05: Policy on Graduate Online & Hybrid Courses: Student Engagement

Date of Notice: 10/07/2016

Motion Type: Policy Proposal

Current Status: Approved 11/16/2016

Sponsor: Graduate Council

Continue reading US16/17-05: Policy on Graduate Online & Hybrid Courses: Student Engagement

US16/17-03: New Program Proposal: Spatial Data Science & Technology (Geography)

Date of Notice: 08/30/2016

Motion type: Legislation

Current Status: Approved 11/02/2016

Sponsor: Alison Schmitke (Education), Chair of the Undergraduate Council


Motion

Section I

1.1 WHEREAS, the Undergraduate Council is charged by the University Senate with “reviewing, evaluating, and enhancing the quality of the University’s academic programs;” and

1.2 WHEREAS, the Undergraduate Council has the responsibility to “monitor, help shape, and approve new undergraduate programs (majors, minors, certificates) and changes to existing programs;” and

1.3 WHEREAS, the Undergraduate Council has fully reviewed and endorsed the proposal for a new Bachelor’s degree in Spatial Data Science & Technology (Department of Geography) and recommend that the Provost forward it to the University of Oregon Board of Trustees, the statewide Provost’s Council, and the Higher Education Coordinating Commission for approval;

Section II

2.1 BE IT HEREBY MOVED that the University Senate approves the BA and BS degrees in Spatial Data Science & Technology


Related Documents:

Spatial Data Science & Technology Proposal

Spatial Data Science & Technology Exec Summary

US16/17-02: Change to the Senate Bylaws regarding the Committee on Committees membership

Date of Notice: 09/21/2016

Motion type: Legislation

Current Status: Approved 10/19/2016

Sponsor: Senate Executive Committee


Motion

Section I

1.1 WHEREAS, many committees are staffed by persons from all Senate constituencies; and

1.2 WHEREAS, Classified Staff and Officers of Administration have knowledge about members of their respective constituencies, which is useful in filling committee vacancies;

Section II

2.1 THEREFORE BE IT MOVED, that section 5.5 of the senate bylaws be amended as follows:

The Committee on Committees shall generally have 10-12 members from the Statutory Faculty as defined in the University of Oregon Constitution Section 2.2. Senate constituencies, with a majority coming from the Statutory Faculty as defined in the University of Oregon Constitution Section 2.2. To facilitate its work, the Committee membership should represent the broadest possible cross-section of campus academic units including CAS and the professional schools. The Senate Vice President is the chair of the Committee on Committees.


 

 

US16/17-01: Change to the Senate Bylaws for the order of Senate meeting agendas

Date of Notice: 09/21/2016

Motion type: Legislation

Current Status: Approved by the Senate 10/19/2016

Sponsor: Senate Executive Committee


Motion:

Section I

1.1 WHEREAS The Senate Bylaws requires that “The Order of Business” be conducted in a specific sequence, and;

1.2 WHEREAS changes requires a ⅔ vote of the Senate at the start of the meeting any time there is a need to re-order the agenda, such as when accommodating the schedule of a presenter, and;

1.3 WHEREAS Taking such votes is cumbersome and changing an already-posted agenda can be misleading to those who are attending part of the meeting for particular agenda items, and;

1.4 WHEREAS Allowing for prior modification of the order listed in the Bylaws, at the discretion of the President in consultation with the Senate Executive Committee, will be more efficient and transparent by allowing the the published agenda to show the actual order of business.

Section II

THEREFORE: The Senate modifies Article 3.3 of the Senate Bylaws as follows:

3.3 Senate Agenda. The Senate President shall set the agenda for each University Senate meeting in consultation with the Senate Executive Committee. The Senate agenda must be made public and available to the Senate at least 7 6 days prior to the Senate meeting. The Order of Business follows the sequence listed below. Senate meetings will include all items in the Order of Business listed below, however the sequence may be modified by the Senate President in consultation with the Senate Executive Committee. Section 3.3 shall be a Special Rule of Order as defined by Robert’s Rules of Order Newly Revised.


Background:

Current bylaws, Article 3, from

ARTICLE 3: RULES AND PROCEDURES

3.1 The Senate shall adopt its own rules and procedures. The Senate is free to adopt its own internal rules and procedures (i.e., Senate by-laws) except as explicitly stipulated in the University of Oregon Constitution Section 8.1. These exceptions are noted throughout this document.

3.2 The Senate shall follow Robert’s Rules of Order Newly Revised. The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the University Senate in all cases to which they are applicable and in which they are consistent with these bylaws, the University of Oregon Constitution, and any special rules of order the University Senate may adopt. Senate rules must also adhere to all local, state and national laws.

3.2.1 Deviations from Robert’s Rules of Order Newly Revised. The Senate may choose to adopt rules that do not conform to Robert’s Rules of Order Newly Revised. Any deviations from Robert’s Rules of Order Newly Revised shall be presented to the Senate in the form of a motion and shall require a two-thirds affirmative vote to be adopted.

3.3 Senate Agenda. The Senate President shall set the agenda for each University Senate meeting in consultation with the Senate Executive Committee. The Senate agenda must be made public and available to the Senate at least 7 days prior to the Senate meeting. The Order of Business follows the sequence listed below. Section 3.3 shall be a Special Rule of Order as defined by Robert’s Rules of Order Newly Revised.

3.3.1 Call to Order.

3.3.2 Approval of the Minutes. The minutes from the previous meeting shall be brought before the Senate for discussion, revision if necessary, and formal approval by vote.

3.3.3 State of the University. The President of the University or his/her designee shall be granted this period at each Senate meeting to make a presentation.

3.3.4 New Business. New Business is the section of the Senate meeting where motions shall be brought to the Senate floor for discussion, consideration and action. Other action items, such as formal acceptance of the Curriculum Report from the Committee on Courses and motions from prior meetings that were tabled or sent back for revision shall also be presented in this part of the meeting.

3.3.5 Open Discussion. The Senate shall have the opportunity to discuss a topical issue of campus-wide concern during this part of the meeting. No formal action shall occur during the Open Discussion period and motions shall not be brought to the floor for consideration.

3.3.6 Reports. This shall be the section of the meeting when reports from University Standing or ad hoc Committees, Administrative Advisory Groups, Externally- Mandated Boards and other campus constituencies are presented.

3.3.7 Notice(s) of Motion. Notice shall be given for all motions to be discussed and acted upon by the Senate at a future meeting (See Article 3.7 for more information concerning Legislation and Resolutions).

3.3.8 Other Business.

3.3.9 Adjournment.

Administration writes a “Statement of Principle Regarding Academic Policies”

 

Under the 2011 UO Constitution, the faculty has authority over “all academic matters as commonly understood in higher education”:

1.2 The University of Oregon is governed by the President and the Professors in accordance with the 1876 University of Oregon Charter. ORS 352.010. 1.3 Sole faculty governance authority at the University of Oregon resides in the Statutory Faculty. This authority extends to all academic matters as commonly understood in higher education. The Statutory Faculty may delegate its authority but must retain oversight responsibility.

This summer President Schill and Provost Coltrane made an attempt to be more specific:

From: Scott Coltrane
Sent: Sunday, October 2, 2016 9:48 PM
To: harbaugh@uorego.edu; Chris Sinclair
Cc: Mike Schill
Subject: Fw: Academic principles

Bill and Chris,
I wanted to share with you the attached Statement of Principle Regarding Academic Policies that Mike and I have approved to help us determine if a policy is academic or not. The Policy on Policies uses language from the Constitution (see citations on the attachment), but there is still the question of what “commonly understood” means. Based on research from AAU peers, AAUP, etc., this seemed like an appropriate baseline. We do feel it is important to have an articulated standard to help guide us through the policies process. We look forward to hearing your thoughts.

SCOTT COLTRANE | Provost and Senior Vice President
provost@uoregon.edu | 541-346-3186
202 Johnson Hall
1258 University of Oregon | Eugene, OR 97403

Statement of Principle Regarding Academic Policies

Primarily, we see academic policies as those addressing curriculum, academic standards, academic standards of admission, academic freedom, tenure and promotion, major changes to academic programs, grading standards, and student life as it relates to the educational process. Additionally, academic policies are more likely than not going to include policies relating to faculty status; this area includes appointments, reappointments, decision not to reappoint, promotions, the granting of tenure and denial.  See AAUP’s Statement on Government of Colleges and Universities Section 5.[1]

Policies which have broad applicability to university employees but do not differentially treat faculty are not considered academic.  For example, key control to buildings, parking, purchasing regulations, or information technology matters relevant to all users, such as training, security and email use.

Regardless of whether a policy or proposal is deemed “academic” and thus proceeds through the academic policy process, the input of the senate or individual faculty members is always welcome through the public comment process for interested stakeholders.

Approved by President Michael Schill and Provost Scott Coltrane

August 2016

                                                                                                                                               

Miscellaneous Policy References and Citations

A “University Policy” (Policy) is a policy that

  • Has broad application or impact throughout the University community
  • Must be implemented to ensure compliance with state or federal law
  • Is necessary to enhance the University’s mission, to ensure institutional consistency and operational efficiency, or to mitigate institutional risks
  • Is otherwise designated by the Board or the [University] President as a University Policy.

Excluded from the definition of a University Policy are things such as, but not limited to, implementation guides, operating guidelines, internal procedures, and similar management controls and tools.[2]

An academic policy is one that addresses curriculum, academic standards, academic standards of admission, academic freedom, tenure and promotion, major changes to academic programs, grading standards, student life that relates to the educational process, or other matters of an academic nature as commonly understood in higher education.[3]

Proposals regarding majors, programs, minors, certificates, courses, and degree requirements are not considered policies for process purposes.[4]

[1] https://www.aaup.org/report/statement-government-colleges-and-universities

[2] University of Oregon Policy I.03.01, Section 3.1

[3] University of Oregon Policy I.03.01, Section 3.2; University of Oregon Constitution, Section 1.3 (emphasis added)

[4] University of Oregon Policy I.03.01, Section 5.3

Changes proposed for college teaching release policies

CAS and, I believe the other colleges are currently revising their teaching release  policies. I’ve asked the deans for the current drafts, and will add them below as I receive them.

Info request:

From: UO Senate President <senatepres@uoregon.edu>

Subject: course release policy
Date: October 1, 2016 at 2:31:09 AM PDT
To: Andrew Marcus <marcus@uoregon.edu>, Bruce Blonigen <bruceb@uoregon.edu>, bfoley@uoregon.edu, Terry Hunt <tlhunt@uoregon.edu>, randyk@uoregon.edu, Adriene Lim <alim@uoregon.edu>, cpl@uoregon.edu, lawdean@uoregon.edu, jmolleda@uoregon.edu
Cc: Chris Sinclair <csinclai@uoregon.edu>, Senate Executive Coordinator <senatecoordinator@uoregon.edu>, Office of the Provost <provost@uoregon.edu>, Mariann Hyland <hylandm@uoregon.edu>

Dear Deans –

I’m writing as Senate Pres, to ask that you provide the Senate with a copy of the current draft of your college’s course release policy, so that I can distribute it to the Senate before our October 5 meeting.

Thanks,

Bill Harbaugh
Senate President
Economics Professor
University of Oregon

CAS response:

From: Karen Ford <fordk@uoregon.edu>
Subject: Fwd: course release policy
Date: October 1, 2016 at 3:57:50 PM PDT
To: William Harbaugh <harbaugh@uoregon.edu>

Dear Bill,

I’m responding to your request below for college course release policies. Attached are our proposed methodology and metrics in CAS, which we’ve drafted after discussions among the CAS deans and with the Wise Heads. We will be discussing the proposal with Academic Affairs and United Academics before it’s final.

All the best,
Karen

AAA response:

From: Christoph Lindner <cpl@uoregon.edu>
Subject: Re: course release policy
Date: October 1, 2016 at 11:48:25 AM PDT
To: Senate President <senatepres@uoregon.edu>
Cc: Senate Executive Coordinator <senatecoordinator@uoregon.edu>

Dear Bill,

I’m sorry to say that A&AA does not currently have a draft school policy on course releases. We are currently working on developing/drafting such a policy, which will be available to share and circulate in due course.

best wishes,
Christoph

Christoph Lindner
Dean and Professor
School of Architecture and Allied Arts
University of Oregon
cpl@uoregon.edu
aaa.uoregon.edu

Sexual Assault Reporting Forum

Sponsored by the Senate Responsible Reporting Work Group

Friday, September 30 from 1-2:30 pm in 150 Columbia

Purpose: to gather student input to help the work group develop a university policy about supporting survivors and reporting sexual assaults

Come to the forum.  Learn what the work group is discussing. Share your perspective directly or anonymously. Join the conversation on this blog.

Agenda:

  1. Introduction of the work group
  2. Review of the key issues and how we’ve gotten to this point

Who on campus should be required to notify our Title IX Coordinator when they learn of a sexual assault?

If you tell an administrator, faculty member, or staff person about a sexual assault, what do you expect them to do?

Do we have enough confidential resources on campus where a sexual assault survivor can get help without having to formally report the incident?

If you experienced sexual assault and someone reported it confidentially, would you  want that confidential person to contact you and offer support resources?

3.           Student comments to the work group.

Information about support resources on campus will be available.

 

 

SENATE MEETING AGENDA – OCTOBER 19, 2016

Location: EMU Crater Lake Rooms; 3:00-5:00 pm

3:00 pm    1.   Call to Order

1.1      Introductory Remarks, Senate President Bill Harbaugh

3:05 pm    2.   Approval of Minutes

2.1      October 5, 2016

3:05 pm    3.   State of the University

3.1 Remarks by Patrick Phillips, Interim Director of CASI

3:15 pm    4.   New Business

3:15 pm           4.1       Discussion: US14/15-66: Hiring of Academic Executive Administrators; Senate Executive Committee

3:25 pm           4.2       Discussion: US14/15-67: Review of Academic Executive Administrators; Senate Executive Committee

3:35 pm           4.3       Vote: US16/17-01: Change to the Senate bylaws regarding the order of Senate meeting agendas; Chris Sinclair (Math), Senate Vice President

3:45 pm           4.4      Vote: US16/17-02: Change to the Senate bylaws regarding the Committee on Committees membership; Chris Sinclair (Math), Senate Vice President

3:55 pm           4.5       US16/17-04: Revise charge and name of IAC committee; Andy Karduna (Human Physiology)

4:10 pm           4.6       Discussion: US16/17-03: New Program Proposal: Spatial Data Science & Technology (Geography); Alison Schmitke (Education), Chair of the Undergraduate Council

4:20 pm    5.   Open Discussion

4:20 pm           5.1        New Chief of Police

4:35                   5.2        IT Reorganization, Provost Coltrane (Power Point pdf), Interim CIO Chris Krabiel, Dean of Libraries Adriene Lim,Greg Bryant (Discussion points, Outline), Q&A

4:55 pm    6.   Reports

4:55 pm    7.   Notice(s) of Motion

4:55 pm    8.   Other Business

5:00 pm    9.   Adjournment

SENATE MEETING AGENDA – OCTOBER 5, 2016

DRAFT

Senate Meeting Agenda – Oct 5, 2016

Location: Gerlinger Lounge; 3:00-5:00 pm

3:00 pm    1.   Call to Order

          1.1      Introductory Remarks, Senate President Bill Harbaugh

3:05 pm    2.   Approval of Minutes

 2.1      May 25, 2016

3:05 pm    3.   State of the University

3.1      Welcome, President Michael Schill

3.2      Introductory Remarks, Senate VP Chris Sinclair

3:55 pm    4.   New Business

4.1      Discussion of Senate procedures and Handbook, Substitute Senator policy, new Executive Coordinator for the Statutory Faculty (Angela Wilhelms);  Bill Harbaugh, Senate President

4.2      Introduce Bylaws change: CoC membership; Chris Sinclair, Senate VP

4.3      Introduce motion to allow for the reordering of the Senate Agenda; Chris Sinclair, Senate VP

4:20 pm    5.   Open Discussion

4:20 pm    6.   Reports

6.1      Update from the Task Force on the Bias Response Team; Chris Chavez (Journalism), Co-Chair

6.2      Update from Responsible Reporting Work Group and recap of Student Forum (Sept. 30, 2016); Merle Weiner (Law), Chair

4:45 pm    7.   Notice(s) of Motion

7.1      New Program Proposal: Spatial Data Science & Technology (Department of Geography); Undergrad Council

7.2      IAC/IAPAC & transition; Andy Karduna (Human Physiology) & Intercollegiate Athletics Committee

7.3      Introduce motion to allow for the reordering of the Senate Agenda; Chris Sinclair, Senate VP

7.4      Notice of motion on Bylaws change: CoC membership; Chris Sinclair, Senate VP

7.5.      New motions?

4:50 pm    8.   Other Business

8.1      Recruitment of a new COIA representative; Bill Harbaugh, Senate President

5:00 pm    9.   Adjournment

Deady and Dunn Hall denaming and renaming?

 

President Schill’s decision to dename Dunn Hall has been confirmed by the UO Board, as has his decision to delay a decision on Deady until the students are back on campus and can participate.

President Schill’s message to the University community on this subject is here: http://president.uoregon.edu/content/deady-and-dunn-halls-next-steps

We are  opening this part of the Senate blog as a place for discussion on the potential denaming and renaming, so please add your comments.

Board of Trustees to meet Sept 8,9 in Ford Alumni Center

The BOT website is here.

We’ve posted a more convenient version of their agenda below, and have opened up the comments for those with a UO email address.

Academic and Student Affairs Committee —8:30 am – September 8, 2016, Ford Alumni Center, Giustina Ballroom [Materials]

Convene – Call to order, roll call – Introductory comments and agenda review – Approval of June 2016 ASAC minutes (Action) – Public comment

1. Academic Program Review: Scott Coltrane, Senior Vice President and Provost; Susan Anderson, Senior Vice Provost

2. Student Success Initiatives: Scott Coltrane, Senior Vice President and Provost; Lisa Freinkel, Dean of Undergraduate Studies; Ron Bramhall, Assistant Vice Provost for Academic Affairs; Doneka Scott, Associate Vice Provost for Student Success

Finance and Facilities Committee — September 8, 2016 [Materials] 10:00 am – September 8, 2016

Convene – Call to order and roll call – Approval of June 2016 FFC minutes (Action) – Public comment

1. Quarterly and Year‐End Finance Report: Jamie Moffitt, Vice President for Finance and
Administration/CFO

2. Auxiliary Budget Review: Athletics: Rob Mullens, Director of Intercollegiate Athletics; Eric Roedl, Deputy Athletic Director

3. Capital Construction & Planning
‐‐Oregon Hall Renovation (Action): Jamie Moffitt, Vice President for Finance and Administration/CFO
‐‐Pacific Hall Renovation (Action): David Conover, Vice President for Research and Innovation; Bill Cresko, Professor and Associate Vice President for Research

4. UO Buildings – Energy Policies and Programs: Michael Harwood, Associate VP for Campus Planning and Facilities Management

Executive and Audit Committee —1:15 pm – September 8, 2016 Ford Alumni Center, Giustina Ballroom [Materials]

Convene – Call to order, roll call – Approval of June 2016 EAC minutes (Action)

1. Quarterly Audit Report and Amendment to Internal Audit Charter (Action): Trisha Burnett, Chief Auditor

2. University IT and Computing Priorities Update: Scott Coltrane, Senior Vice President and Provost; Chris Krabiel, Interim CIO; Adriene Lim, Dean of Libraries

Meeting Adjourns

Meeting of the Board — September 8-9, 2016 [Materials]

THURSDAY, SEPTEMBER 8 – 2:00 pm – Convene Public Meeting
– Call to order, roll call, verification of quorum – Approval of June 2016 minutes (Action) – Public comment
Those wishing to provide comment must sign up advance and review the public comment guidelines either online (http://trustees.uoregon.edu/meetings) or at the check-in table at the meeting.

1. Recommendation re Dunn Hall (Action): Michael Schill, President

2. Seconded Motions and Resolutions (Actions)
–Seconded Motion from FFC: Pacific Hall Renovation (pending September 8 committee action)
–Seconded Motion from FFC: Oregon Hall Renovation (pending September 8 committee action)

3. New Administrator Introductions: Scott Coltrane, Senior Vice President and Provost

4. President’s Report: Michael Schill, President

Meeting Recessed

FRIDAY, SEPTEMBER 9 – 9:30 am – Reconvene Public Meeting

5. Presidential Assessment Report: Chuck Lillis, Chair; Ginevra Ralph, Vice Chair

6. AY16-17 Tuition and Fee Setting-Process: Scott Coltrane, Senior Vice President and Provost

7. Clusters in Focus
–Center for Genome Function: Eric Selker, Professor of Biology and Member of the Institute for Molecular Biology; Diana Libuda, Assistant Professor of Biology; Jeffrey McKnight, Assistant Professor of Biology
–Health Promotion, Obesity Prevention & Human Development: Beth Stormshak, Professor of Counseling Psychology and Human Services and Director of the Prevention Science Institute

8. Federal Funding at the UO: David Conover, Vice President for Research and Innovation; Jim
Brooks, Assistant Vice President for Enrollment Management and Director of Financial Aid and Scholarships

9. UO Portland – Update: Jane Gordon, Vice Provost for UO Portland

Meeting Adjourned

Board agrees to give 5 minutes to ASUO and UO Senate Presidents

10/6/2016:

From: Angela Wilhelms <wilhelms@uoregon.edu>

Subject: Standing Meeting Reports

Date: October 6, 2016 at 2:08:43 PM PDT

To: Senate President <senatepres@uoregon.edu>, Quinn Haaga <qhaaga@uoregon.edu>

Cc: Amanda Hatch <ahatch@uoregon.edu>, Jennifer LaBelle <jlabelle@uoregon.edu>

Bill and Quinn, 

I hope this email finds you both well and enjoying the start of another busy academic year! 

Chair Lillis asked me to extend an invitation to both of you to present a standing report at the Board of Trustees meetings, beginning with the next meeting in December. 

ASUO and University Senate standing reports were a part of board meetings during the first several meetings.  However, they were removed from the agenda in favor of written reports when some presenters used the time to speak to the audience and rally crowds, rather than update the board on the progress and goings-on within the respective organization.  

The Chair believes that we are past some of those practices, and he trusts that trustees can resume receiving updates from you (or your designees if you cannot attend) that are informative and insightful. 

We ask that you still provide a written version of your report so that trustees can read it in advance and come prepared with any questions.  The oral reports are scheduled for 5 minutes each, so you could easily include more detailed information in the written material. These are not intended to be two different reports. 

Amanda will be in touch prior to each meeting with the time, and she’ll be your point of contact on logistics and details. Barring some reason to adjust the schedule, these will almost always take place near the very beginning of the meeting after public comment. 

Let me know if you have any question!

Angela

 P.S.  Since the December meeting is in Portland, we will have a live teleconference feed to a room on campus so that the two of you, as well as people interested in making public comment, don’t have to travel to Portland.  Amanda will have those details closer to time as well so that you can share it with your respective groups. 

Angela Wilhelms

University Secretary

University of Oregon

wilhelms@uoregon.edu

O: 541.346.5561 | C: 503.931.5426

9/6/2016: Senate Pres Harbaugh letter to Board Chair Lillis

Dear UO Board Chair Lillis, and UO Trustees:

I am writing to you as UO Senate President. Last week the Board Secretary asked me to submit written comments to you for this week’s meeting, and then to answer questions at some point during the time you have set aside on your next agenda “for public comments”.

I refused, because I believe, as have all previous UO Senate presidents since UO independence, that our Board of Trustees should be willing to give the Senate some specific time on their agenda for discussing academic matters with them. I see that the UO student leadership also does not appear on your agenda. Apparently they have also been put in the public comment period.

This is not normal. The boards of governors of other AAU universities regularly set aside scheduled time on their agendas for the representatives of the faculty and the students – and what else is a university about? – to speak, ask questions of the board, and answer the board’s questions. (Besides, the comments from the public are often among the more interesting parts of the board meetings, and I hate the idea that the Senate’s time will take away from the public’s.)

The UO Senate has in past years scheduled time for both Chair Lillis and Trustee Ballmer to speak to us. The Senate made sure these presentations were well promoted, and that everyone understood their importance. Turnout was large and these interactions helped the faculty and the university understand the board, and built some trust in it. As Senate President I welcome requests from any trustee to speak, and I will treat them with the same respect that the Senate has done in the past.

In that spirit, I hope that your next agenda will explicitly schedule time for the Senate leadership to address the board and to ask and answer questions about academic matters. I promise to bring plenty to the table.

Yours,

Bill Harbaugh

Economics Professor & Senate President

University of Oregon

Navigating the New Senate Pages

Welcome to the new University of Oregon Senate pages! We have archived the old Senate pages in their totality, and additional  archived information can be found on the Senate Archives page.

We had two goals in mind for the new page:

First was to organize the overwhelming amount of data on committees, meetings, motions and the individuals who make the Senate work.  We did this by building a new database—basically a spreadsheet with a number of tables and links recording relationships between the entries in the various tables.  This database exists not only to keep Senate leadership, staff and committees organized, but also to serve that data to the public via these pages.  Currently there are four main pages which access the database:

  • Committees A-Z: This page has a list of Senate standing committees as well as ad hoc Senate committees, Administrative Advisory Groups and other committees which impact the governance of the University of Oregon.  You can expand each committee entry to see the committee charge, who is currently on that committee as well as upcoming meetings and attachments.
  • Committee Members: Here you will find a list of all members of the University community that are serving on committees.  You can expand each record to see a complete list of the committee service being performed by the member.
  • Calendar: We store events in the database along with, when applicable, links to associated committees and/or attachments.  Clicking on an event in the calendar will give you additional information for that event.
  • Motions: Currently the motions table in the database (and hence on the Motions page) contains the complete text and associated documents for motions discussed in the Senate for the last couple of years.  We will be adding older motions (and new ones too!) as time progresses.  In the meantime, old motions can be found via links on the Senate Archives page.

Most data displayed from the database can be starred by clicking on the bullet next to the entry.  Starred entries can be viewed by clicking on the star in the main menu from almost any page.  You can also find your starred entries (if you have any) on the Starred page.

The second major goal for the new web pages was to provide a platform where members of the University of Oregon community can comment on the work of the Senate, or engage in topical conversation about our university.  This page was built using WordPress as a content management system.  This system is basically a blogging platform, and we have the ability to enable comments for almost any content visible on the site.  For the most part, we expect the conversation to be accessible either from the featured content on the front page (the six major tiles you see when you land on the page) and under the Blog tab.  To make comments you will log in with your DuckID, and your name will displayed with any comments you make.  Please be respectful.

If you have any questions or suggestions for improvement (or simply notice a mistake in the data served from the database) you can leave a comment on the Suggestions post.

Input sought on IT report and process

Begin forwarded message:

From: “Office of the Provost and Academic Affairs” <provost>

Subject: Input sought on IT report and process

Date: August 26, 2016 at 10:48:30 AM PDT

 

Dear Colleagues,

The University of Oregon has been engaged in an ongoing conversation about improving information technology (IT) across campus. Having a robust, efficient, and secure IT system and structure is essential to the UO’s academic and research success and critical to serving students, faculty, and staff.

Over the last year we have conducted a series of assessments, begun developing an IT strategic plan, and started updating our policies. This work shows the UO must transform its IT system so that we have the appropriate infrastructure and staffing model to support our vital academic and research mission.

As part of these assessments, the UO commissioned a report by IT consultant Harvey Blustain, which is available on the provost’s webpage. The report suggests the best way to improve the IT support and operations is to consolidate the university’s fragmented technology resources and put in place consistent policies, procedures, and practices to increase efficiency and decrease institutional risk. Interim Chief Information Officer Chris Krabiel, Dean of Libraries Adriene Lim, and I have reviewed the report and believe it is a promising path forward for improving the UO’s IT systems and utilizing the skills of our many talented IT professionals.

I invite the campus community to read the report and offer feedback using this input form by 5:00 p.m. on Friday, September 30. Interim CIO Krabiel and Dean Lim will be engaging faculty and staff across campus in direct conversations to solicit more input. Additionally, in the coming weeks, interim CIO Krabiel will continue to meet with IT staff to review the report findings, answer questions, take input, and consider next steps. Additional information about the process, timeline, and proposed next steps is available here.

The input received from these discussions and from the comments form will be evaluated and used to finalize a recommendation to President Schill regarding next steps in improving services and further smoothing the transition process.

I thank the many people across campus who are working on this important IT transformation that will help position the UO for academic and research excellence. And I thank you in advance for your input and support of moving the university forward.

Sincerely,

Scott Coltrane
Provost and Senior Vice President

Provost search committee named

President Schill’s 8/19 email.

From: “President Michael H. Schill” <pres>
Subject: Provost search committee named
Date: August 19, 2016 at 2:27:57 PM PDT

Dear Colleagues,

Choosing a provost is among the most important decisions a president will make for a university. The provost is the chief academic officer of the institution and, as such, the guardian of our most important functions—education and scholarship. We are fortunate that Scott Coltrane will have served in that role for more than three years, in addition to serving as interim president and dean of the College of Arts and Sciences since arriving at the UO in 2008. Now that he has announced he will retire in June 2017, it is vital that I select a worthy successor who will be my partner in advancing the University of Oregon.

I am pleased to announce that 17 people have been selected to serve on the Provost Search Committee, led by Professor Geri Richmond, to assist me in recruiting our next provost. I reached out to a broad representation of campus constituencies to develop the committee membership, which includes members of faculty, staff, students, and administration. I am grateful that everyone I asked to serve agreed to devote their time and expertise to this effort.

The names of the committee members are listed here on my website. Further updates will be posted on this site as we progress through the search process.

I thank Professor Richmond for taking on the task of leading this very important committee, and thank each member of the committee for their service to our university.

Sincerely,
Michael H. Schill
President and Professor of Law

Discussion on the denaming of Deady and Dunn Halls

President Schill sent this message to the campus community regarding the potential denaming of Deady and/or Dunn Hall.  We will collate and share any opinions expressed here with President Schill regarding this decision or the process to arrive at it.

Dear Campus Community,

The University of Oregon is undergoing a self-examination of its policies and practices with respect to race and inclusion, similar to many other universities throughout the nation. Last year, a group of students under the banner of the Black Student Task Force (BSTF) presented me with a set of 13 demands that ranged from creating new programs and increasing African American enrollment to construction of a Black cultural center on or near campus.  We continue to make progress on these issues as outlined in a letter to campus in spring. Today, I am providing new information and asking for input regarding the BSTF’s call to change the names of Deady and Dunn Halls because of the racist views and actions of the men for whom the buildings were named.

Earlier this year, I charged a committee—chaired by Associate Professor Charise Cheney and composed of faculty members, administrators, and students—to provide me with a set of criteria that would guide a decision to dename campus buildings.  I considered the committee’s recommendations and, in a letter to the campus dated May 6, announced a set of criteria and processes. I asked three prominent historians to carefully review and investigate the historical records of both Deady and Dunn in relation to these criteria.

These three historians provided me with their report on August 5, which is available here on my website. As I requested, the report does not make recommendations about denaming either building. Instead, it carefully considers each criterion through a painstaking analysis of historical records and archives as well as relevant court cases.

The historians’ report is a sobering account of a tumultuous and difficult period in Oregon’s history. I encourage you to read the report and invite you to provide me with your views on whether one or both of the buildings should be denamed.

I would greatly appreciate it if you would provide me with your comments using this form by 5:00 p.m. on Wednesday, August 24. Following this comment period, I will carefully consider the report and all the comments before announcing next steps, including the possibility of taking a denaming proposal for one or both buildings to the UO Board of Trustees at some point in the future.

I would like to thank the three historians for their expertise, time, and attention to this important issue. I also would like to acknowledge that the ultimate decision about whether to dename a building is exceedingly difficult and that the historical record in this case is a complicated one.  Reasonable people, ethical people, well-meaning people will disagree about the right course of action.  One of the things I have been most proud of during my first year as your president is that our community—led by our students—has approached some of the most painful issues facing our society with a tremendous level of commitment, care, and good sense.  I am confident that as we move toward a decision on Deady and Dunn Halls, that level of wisdom and sense of community will continue to be in evidence.

Sincerely,

Mike


See also:

Article in the R-G

Guest Viewpoint in the R-G


Letter to President Schill from the Executive Council of United Academics

Another Guest Viewpoint in the R-G

A note from Senate President Harbaugh

Welcome to the new academic year and the Senate’s new website.

The Senate’s first meeting will be 3-5PM Wednesday October 5th, and we will meet every two weeks for fall quarter. Our normal meeting place will be in the EMU’s new Crater Lake Room, though the place for our first meeting is TBA.

The website is the work of Senate VP Chris Sinclair, Senate Executive Coordinator Betina Lynn, and Senate Program Assistant Kurt Wilcox. Past websites are archived here. We have designed the new website to increase transparency by making it easier to see what the Senate and our committees are doing, and to increase communication by adding blog comments that will allow for input and discussion by faculty, staff, OA’s, and students. It’s a work in progress and we welcome input – please try adding your suggestions about the website here.

The UO Senate has constitutional responsibility for academic matters, which derives from the Oregon legislation that chartered the University in 1853, as reaffirmed by President Lariviere in UO’s 2011 constitution, and more recently by President Schill. As Senate President I’m committed to working with the UO administration and the UO community to focus the Senate’s energy on improving academic excellence at UO.

To that end the Senate oversees the work of an extensive system of committees. This year I am hoping we can simplify some of this system, revise some Senate by-laws to make the Senate’s work proceed more smoothly, and better coordinate the work the Senate and its committees is doing with the system of advisory groups that the administration has set up outside the Senate.

In addition to the usual work of approving new courses and programs and hashing through the revision of still more university policies – we’re hoping fewer than last year! – I want to begin discussions about important academic matters such as potential changes to our general education requirements, and our strategy and policies for on-line and hybrid courses.

This year UO is revising its responsibility centered budget model, which has had and will have significant academic consequences. I am working to ensure that the Senate, working through the Senate Budget Committee, is fully consulted on these changes.

I welcome other suggestions for academic matters that the Senate should take up. You can add these as comments to this post, or reach me at senatepres@uoregon.edu (this is a new email address that will pass to future presidents and increase continuity) or at harbaugh@uoregon.edu.

A note from Senate Vice President Sinclair

Welcome back for fall!  As I write this I am in the last throws of teaching an 8-week calculus course.  Teaching this summer has been a bit of a mixed bag.  On one hand, my students have been great and being on campus everyday has been good for planning the various projects and initiatives that are in front of the Senate.  On the other hand, stepping into the Senate VP role has been plenty of work on its own without the additional time in the classroom.  Regardless, it’s been a productive summer, and I’m glad to be able to elaborate on some of the things I’ve been working on.

First and foremost, is this new website.  While I didn’t mean for it to be as all encompassing as it turned out, the obvious solution to the mountains of human-generated data produced by and for the Senate was a relational database: basically a spreadsheet with recorded relationships between rows in different tables.  This database is still evolving and growing as we update past and future information about committees, those who serve on them, the reports they produce as well the motions and legislation moved in the Senate.  The goal of this database is to keep this information in one central repository from which we can query and serve on these web pages.  There will undoubtedly be hiccups in the delivery of this information, and the information itself may not yet be the most up-to-date.  If you see any errors, please let me know so that I can address it.

Several lives ago, during a brief stint as a graduate student drop out, I was a web developer for a government research lab.  Technology has changed a lot in the intervening 20 years, and it has been nice to revisit and update those skills.

Besides teaching and web development, I have also spent the summer meeting with Senate President Harbaugh, Senate Executive Coordinator Betina Lynn and Senate Program Assistant Kurt Willcox. They have helped get me up to speed on the ins and outs of the business of running the Senate, and in particular the constellation of committees, advisory groups and task forces where so much of the work of the University is done.  One of my overarching goals for the upcoming year is to build an organized view of the committees, what they do, and who serves on them.  I hope to make it easy for people to see what the committees are doing and provide mechanisms by which people can share their thoughts about this work in a constructive manner.

In order for this to be successful, I will need your help.  Please let me know what sorts of information are useful for you as a constituent of the Senate or as a member of a committee.  Visit this site often, and share your opinions on topics of interest.  If you are on the Senate, I implore you share your ideas and debate the issues of the day so that we can fully vet all policy proposals, legislation and resolutions in a thorough manner.

As particular issues arise, I’ll add my thoughts to this thread.  Until then, I’m going to enjoy the prospect of a few weeks of Eugene summer before the whirlwind of fall quarter begins.

Thanks for reading this far, and here’s to a productive upcoming academic year!

Chris

The Senate Task Force on the Bias Response Team

The Senate has formed the Task Force on the Bias Response Team.  There are available seats for representatives chosen by ASUO and the GTFF.

Read co–chair Chris Chavez’s letter:
Dear Senators-

I want to give you an update on the BRT task force. The charge of the Senate’s Task Force on the Bias Response Team is this:

National coverage of UO’s Bias Response Team (BRT) and similar efforts aimed at reducing campus bias have raised some concerns regarding the potential for negative effects on free and open classroom discussions. This task force is to assess the material and perceived impact of the BRT on faculty, student, and staff interactions, with a focus on the impact of the BRT on academic matters. The task force will first gather information about the BRT’s operations, including record-keeping. Then, based on the findings of this research and input from the Senate and the University community, the task force will work with the UO administration to ensure that the BRT functions so as to encourage both academic freedom and inclusivity.

The Task Force is chaired by Chris Chavez (Journalism) and Chris Sinclair (Math and Senate VP). The membership includes Rich Margerum (PPPM), Ofer Raban (Law) and Theodora Thompson (Classified staff in Admissions, and SEIU local President). There will be a few other members, including a student, who have yet to be appointed. The committee is advisory to the Senate, and will follow the Senate’s open meetings rules.

At the J-School town hall earlier this month VP Robin Holmes announced that she was reviewing the BRT and expected to make some changes. However I think it’s important that the Senate take the lead on this, and that we should do so with full knowledge of what the BRT does.
It’s to the credit of BRT coordinator Maure Smith-Benanti that her 2014-15 report on how the BRT tries to reduce biased behavior and language is one of the more transparent documents I’ve seen come out of the UO administration, and I’m optimistic that the BRT and VP Holmes’s office will share more with us. (See the BRT website and report at https://uodos.uoregon.edu/Programs/Bias-Response-Team/Annual-Reports.)
I expect that the task force will be able to collect some information over the summer and update the Senate on that information by early fall. If you have any information on the BRT I encourage you to email Chris Chavez and Chris Sinclair, at csinclai@uoregon.edu and cchavez4@uoregon.edu.

The Senate Responsible Reporting Working Group

We’ve set up a working group to rewrite the Responsible Employees Policy, as follows. It is a small group, but it will consult with all Senate constituents.

Charge:

The Senate Responsible Reporting Working Group is tasked with drafting a new Responsible Employees Policy for the Senate and Administration to consider as a replacement for the current emergency policy. The working group will follow the Senate’s normal open meetings rules, and will solicit input broadly from the Administration, the Senate, and the university community, and will hold at least one town hall type meeting for this purpose. The working group may seek outside advice, particularly on considerations involving compliance with applicable laws and regulations. The draft policy sent to the Senate will be accompanied by a document explaining the rationale for the recommended rules and procedures.

Membership:

  1. Merle Weiner, Professor, Law (Chair)
  2. Phyllis Barkhurst, OA, Director of 90by30, Co-Director of the UO Center for the Prevention of Abuse and Neglect
  3. Jennifer Freyd, Professor, Psychology
  4. Bill Harbaugh, Professor, Economics
  5. Darci Heroy, OA, Interim Title IX Coordinator
  6. A student member, TBA.

General Council Kevin Reed’s 8/19 email:

Dear Colleagues,

President Schill has approved emergency policy V.11.02 and associated changes to UO’s grievance policy and discrimination policy relating to the prohibition of discrimination and the process for responding to reports of prohibited discrimination. These temporary changes will be in effect for 180 days and provide needed clarification of who is a “responsible employee” and therefore required to report prohibited discrimination, including sexual harassment.

In summary, the emergency policy:

  • Reinforces the expectation that all employees are required to communicate reports of prohibited discrimination, including sexual harassment and sexual violence, to:
    • The Title IX Coordinator;
    • The Office of Crisis Intervention and Sexual Violence Support Services; or
    • The Office of Affirmative Action and Equal Opportunity.
  • Clarifies that the following offices are “confidential resources” that can help connect students and employees with support services and help them navigate their options, without being required to report the alleged misconduct:
    • The Office of Crisis Intervention and Sexual Violence Support Services;
    • The University Health Center;
    • Ombudsperson; and
    • The University Counseling Center.
  • Provides clarification regarding when a report made in a privileged context does not trigger a duty to report, including:
    • Reports made to an attorney in the context of providing legal counsel (such as student legal services);
    • Reports made by unit members to a steward of their union;
    • Information shared in a public awareness event (such as “Take Back the Night”);
    • Information received during an IRB approved research project; and
    • Reports made by students in the context of an academic assignment.
  • Provides a pathway for certain faculty or staff to receive training and authorization from the Title IX Coordinator to be exempt from the reporting requirement.This emergency policy reflects the input of the University Senate’s Committee on Sexual and Gender-Based Violence, and incorporates many thoughtful suggestions made by stakeholders in three separate meetings of the senate as it debated, but was unable to enact a permanent policy this past spring.

    President Schill and I have asked the senate to return to the task and make modifications that reflect sound policy and remain compliant with our legal obligations under Title IX. To that end, University Senate leadership have appointed a working group, led by Knight Professor of Law, Merle Weiner, to seek broader consensus on a legally sufficient policy.

    It is my hope that the senate can run an open and transparent process, one that relies on subject-matter experts and finds a careful balance between supporting a student’s control of whether to initiate a formal response to an incident of sexual harassment or prohibited discrimination and the university’s need to receive information necessary to stop and prevent discrimination. If the senate once again is unable to pass a policy, or if the policy it crafts does not meet minimum legal requirements, the president will be prepared to act at the end of the 180-day life of this emergency policy.

    Sincerely,

    Kevin Reed
    Vice President and General Counsel

Shared Governance at the University of Oregon

The government is us; we are the government, you and I.  -Theodore Roosevelt

Whenever you find yourself on the side of the majority, it is time to pause and reflect.  -Mark Twain

Laws are like sausages, it is better not to see them being made. -Otto von Bismarck

The University of Oregon Senate

P: 541-346-4439

senatecoordinator@uoregon.edu

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