Committee on Oversight and Shared Governance

Our Charge and Responsibilities

The Committee on Oversight and Shared Governance is charged with the oversight of the committee structure within the system of shared governance. Its work is focused primarily on three areas.

• Appointing committee membership. The Committee on Oversight and Shared Governance (OG) shall designate the faculty and officer of administration membership of all appointed University Standing Committees established by Senate legislation. It may also, when appropriate, nominate the faculty to Administrative Advisory Groups and Externally-Mandated Boards.
• Maintaining committee operating processes. The OG shall create and maintain operating processes for each University Standing Committee and, where appropriate, Administrative Advisory Groups and Externally-Mandated Boards. It shall conduct an annual orientation for all committee chairs of University Standing Committees, and where appropriate, Administrative Advisory Groups and Externally-Mandated Boards.
• Coordinating committees. The OG shall ensure that each University Standing Committee and, where appropriate, Administrative Advisory Boards and Externally-Mandated Boards, are meeting appropriately, fulfilling their charges, and reporting as required. It shall designate a Coordinator for each of the following committee categories: Academic & Research, Administrative, Awards, Governance, Grievances and Appeals, Student Matters, and Other. Each Coordinator shall ensure that committees within his/her category:
  1. have a full roster of members;
  2. elect chairs as specified in committee descriptions
  3. hold meetings as appropriate;
  4. report to the Senate in a timely fashion.

Each Coordinator shall submit an annual report on these matters to the University Senate by November 1, and for purposes of the Senate Vice President's annual review of committees, each shall maintain records of committee matters needing attention. The Senate Vice President is responsible for ensuring that the Committee on Oversight and Shared Governance is fulfilling its charge in these three areas and that the committee system is functioning well. Using records maintained by the Coordinators, he or she will conduct an annual review of committees and the committee system during the fall term.