Promotion-Tenure-Retention Appeals Committee

Our Charge and Responsibilities

The Promotion-Tenure-Retention Appeals Committee (PTRAC) is governed by OAR 570-003-0007. The purpose of this committee is to hear appeals on decisions to deny promotion and/or tenure or the failure to renew an appointment.

Taken from OAR 570-003-0007:

(j) In conducting its business, the committee shall follow the rules of procedures as set out in OAR 571-003-0005 (2), (7), (8), and (9); and 571-003-0015 (2)(b) through (e);

(k) The Committee shall elect its own chair annually;

(l) The grievant may make a peremptory challenge of one member of the Committee. That member shall be replaced by one selected to serve pro tem by the grievant from a list proposed by the Faculty Advisory Council of three tenured candidates (except that for the grievants who are officers of administration non-tenured faculty may be listed).

Contact Us

Committee Type: External
Committee Category: Grievance and Appeals
Selection Process: Elected


Academic Year 2023-2024

Seat: Voting Member
Term: -
College of Arts & Sciences

Seat: Voting Member
Term: -
CAS At-Large
Physics Department

Seat: Voting Member
Term: -
Professional Schools & Colleges
Music Department

Quick Facts on Committee Service

Annual Committee appointment process for the 2021-2022 academic year is currently in process.

Please check back for updated membership.

Promotion-Tenure-Retention Appeals Committee

Leadership Structure

  • Chair: elected from the committee membership
  • Convener: Provost or designee
  • Staff: Office of the Provost

Election Schedule for Chair: At the first meeting in Fall term.

Membership Requirements

General Membership

Taken from OAR 571-003-0007:

(3)(a) The committee shall have its three members, all of whom must be tenured, elected by the non-students eligible to vote at meetings of the University Assembly. Current Deans and Department Heads shall not be eligible to serve. The committee shall consist of one representative from the College of Arts and Sciences, one from the professional schools and one At-Large. Nominees, none of whom may be from the same department, shall be persons who have been previously elected to serve (and have served) on the Faculty Personnel Committee, with the following exceptions;

(b) No one may serve simultaneously on the Faculty Personnel Committee and the Promotion/Tenure/Retention Appeals Committee;

(c) Any member who served on the Faculty Personnel Committee of the College Personnel Committee, or who participated in the departmental vote when the grieved action or decision (or informal reviews thereof) occurred must be excused from hearing such an appeal but shall otherwise continue to serve on this committee;

(d) Members of the committee may not serve successive terms;

(e) If any one (or more) member(s) is disqualified under subsection (c) of this section, the fourth and subsequent candidate(s) in the election for the committee shall be asked to serve in place of the disqualified member(s);

(f) The Committee on Committees shall insure a slate of at least two candidates for each open position each year. The candidates shall otherwise be qualified and shall be chosen to insure the division of membership specified in section (1) of this rule;

(g) Candidates may also be nominated by petition. A petition with ten valid signatures of voting faculty shall place those candidates on the ballot. Petitions shall be distributed by the Secretary of the Faculty and shall specify whether they are for candidates to represent the College of Arts and Sciences or the Professional Schools and Colleges or the At-Large position;

(h) Separate ballots shall be prepared for candidates from the College of Arts and Sciences and the Professional Schools and Colleges. The ballots shall list the candidates nominated by the Committee on Committees and those nominated by petition. All ballots shall be circulated to all voting faculty members;

(i) All members shall be elected to serve staggered three-year terms. At the tie of the first election, the person receiving the third highest number of votes shall fill the At-Large position. The one-, two-, and three-year terms of service shall be made by lot. Thereafter, one person shall be elected each year for a three-year term as determined by the original lot, except for those elected to fill vacancies of unexpired terms.

Ex-Officio, voting members


Ex-Officio, non-voting members


Terms and Workload

Length of Term

  • Non-Students: 3 years, staggered
  • Students: N/A
  • Ex Officio: N/A

Term Limits

  • For the Chair: N/A
  • For committee members: 1 term
  • Ex Officio: N/A

Workload Designation

  • For the Chair: 20 - 40 hours/year (Tier 2)
  • For committee members: 20 - 40 hours/year (Tier 2)